Special events

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Home > Services > Residential Services > Licensing and Permits > Special events

Special Events

About the permit

A Special Events permit is required to hold a variety of special events in the City of Vaughan, such as athletic events (community runs or races), outdoor exhibitions, filming (including student filming), parades/processions, festivals, and street parties/social events.

Please note: If your event is using a City-owned facility, please make sure the facility or venue is booked and confirmed through Recreation Services Permitting at recCSD@vaughan.ca before applying for a Special Event permit.

Options to apply

1. In person or by mail to:

By-Law and Compliance, Licensing & Permit Services
Vaughan City Hall, Level 100
2141 Major Mackenzie Dr.
Vaughan, ON L6A 1T1

2. Via the drop-boxes located at the entrances of Vaughan City Hall. Via the drop-boxes located at the entrances of Vaughan City Hall.

3. By e-mail to:

bylaw.licensing@vaughan.ca, along with scanned copies of required documentation.

Please ensure the application or e-mail indicates a contact phone number

for staff to collect payment.

If submitting your application by mail or via the drop-box, please enclose payment in the form of a cheque made payable to the City of Vaughan. If submitting your application via e-mail, please ensure the application or accompanying message indicate a contact name and phone number for our staff to collect payment.

Special events in the City of Vaughan are regulated by By-law 045-2018, as amended.

Application

Special Events Application (PDF)

If you are inviting refreshment vehicles to operate at your event that are not licensed in the City of Vaughan, provide them with this invitation. Once your Special Event permit is approved, these refreshment vehicles can use this invitation to apply for a Refreshment Vehicle Event Permit, which is needed to operate at your event. See the Refreshment Vehicle page for more information.

Fees

Item	2022	2023
Special event permit – up to 250 people	$62	$67
Special event permit – up to 500 people	$127	$137
Special event permit – up to 1,000 people	$251	$270
Special event permit – more than 1,000 people	$500	$537
Special event damage deposit – up to 250 people	$1,000	$1,000
Special event damage deposit – up to 500 people	$2,500	$2,500
Special event damage deposit – up to 1,000 people	$5,000	$5,000
Special event damage deposit – more than 1,000 people	$10,000	$10,000