Operate the childcare facility at the new Carrville Community Centre

About the opportunity

The City has issued a request for proposals (RFP) RFP25-076 – Selection of Child Care Centre Operator for Carrville Community Centre through the Vaughan Bids and Tenders platform. Not-for-profit organizations with experience in licensed childcare are invited to submit a proposal to operate the facility on behalf of the City. The selected operator will enter into a lease agreement and oversee all aspects of childcare delivery, staffing, programming and administration.

Key Details

RFP closing date: Monday, May 12, 2025 at 3 p.m. EST

Mandatory site visits

• Date: Wednesday, April 9, 2025
• Time: 3 p.m.
• Location: 655 Thomas Cook Ave., Vaughan

• Date: Thursday, April 17, 2025
• Time: 10 a.m.
• Location: 655 Thomas Cook Ave., Vaughan

To download and review the full RFP, please visit the Vaughan Bids and Tenders portal and create a FREE account.

Why Carrville?

Opening in 2025, Carrville Community Centre, Library and District Park will be a modern, multi-use destination designed to meet the needs of a vibrant and growing community. The childcare centre will feature:

• A purpose-built, fully outfitted space for licensed childcare
• Safe, accessible design tailored for young children
• Proximity to outdoor play areas and family-focused amenities

What’s included

As the successful operator, your organization will:

• lease a City-owned childcare facility for up to 15 years
• operate and manage all childcare programming and staff
• collaborate with City staff and centre partners as part of a thriving community space
• gain early access to a high-growth neighbourhood with strong demand for childcare
• benefit from exposure in a high-traffic community hub — Vaughan’s community centres welcomed more than 4.5-million visits in 2024 alone

The City of Vaughan will provide:

• a newly constructed, fit-for-purpose space
• base building amenities and outdoor infrastructure
• designated drop-off and pick-up area to support safe, convenient access for families

Mandatory site visit

To be eligible to submit a proposal, it is mandatory for all proponents to attend one site visit, which gives prospective childcare operators the opportunity to view the designated childcare space in person. You do not need to be a registered plan taker to attend the site visit.

Mandatory site visits:

• Date: Wednesday, April 9, 2025
• Time: 3 p.m.
• Location: 655 Thomas Cook Ave., Vaughan

• Date: Thursday, April 17, 2025
• Time: 10 a.m.
• Location: 655 Thomas Cook Ave., Vaughan

If you are interested in attending one of the two above-noted site visits, please email Alice Hau, Procurement Category Specialist, at Alice.Hau@vaughan.ca to secure your attendance. While registration is preferred, walk-ins will not be turned away. Attendees who are more than 10 minutes late may not be permitted to complete the site visit. Upon arrival, at least one representative from your organization must sign the official attendance sheet.

Meeting point: Please meet at the north-east entrance of the community centre, located in the north parking lot, accessible via Thomas Cook Avenue. Parking is available onsite and along Thomas Cook Avenue or Valley Vista Drive.

Attendees will receive conceptual drawings of the childcare space. These are for reference only and may change.

Important: Proposals from proponents who did not attend the site visit will not be considered.

How to submit a proposal

Submitting a bid is a simple, three-step process:

1. Create a free account on the City’s Bids and Tenders portal.
2. Register as a “Plan Taker” for RFP25-076 – Child Care Centre Operator for Carrville Community Centre
3. Download the RFP documents, attend a mandatory site meeting, and submit your completed proposal before the deadline.

Be sure to check the site regularly for any addenda or updates.

For more information about Bids and Tenders, including how to create an account, register as a plan taker and search bid opportunities, please read the Quick Reference Guide (PDF). For technical support, please contact Bids and Tenders directly at support@bidsandtenders.ca or 1-800-594-4798. 

Submit your bid online by:
Monday, May 12, 2025 at 3 p.m. EST

Key dates at a glance

Frequently Asked Questions

Should there be any discrepancies between this webpage and bid RFP25-076 documents posted within the City’s electronic bidding system (Bids and Tenders), the latter shall prevail.