Sign In
Normal Size Large Size Largest Size Switch Contrast Accessibility
City of Vaughan
Welcome to the City of Vaughan
Official Website.

QUICKMENU

Use the drop down arrow below to navigate through our site
Search
Advanced Search
  • Print Friendly Icon

Home > Services > Vaughan Archives
ARCHIVES AND RECORDS MANAGEMENT SERVICES
Page Content
Archives and Records Management Services supports business efficiency and open government by managing, preserving and providing access to the corporation’s records and information.

Archives

The main role of the Vaughan Archives is to manage government records with long-term business value. The Archives also collects and preserves valuable non-government records from the Vaughan community that document its heritage.

Types of records held

  • All City records with long-term legal and administrative value (i.e. assessment rolls, by-laws, correspondence, Council minutes, financial records, reports, etc.)
  • Business, church and school records
  • Census records
  • Directories
  • Historic photographs
  • Land records dating back to the 1790s
  • Maps, plans and architectural drawings from the 1850s onwards
  • Newspapers
  • Personal papers of residents and families (i.e. diaries, family histories, journals, letters, etc.)
  • Records of local organizations, past and present
  • Unpublished studies
The Archives is also the official records source for:
  • Burwick, Vellore and Maple Women’s Institutes
  • Vaughan Township Historical Society
  • Woodbridge Agricultural Society

Facilities and services

  • Educational toolkits and online resources
  • Local history library and reference files
  • Microfilm readers
  • Professional reference staff to advise and assist
  • Records management consultation for City staff
  • Research and reading rooms
  • Research service for those unable to visit the Archives
  • Tours for local interest groups and schools

Records management

Records management is a process designed to create, organize and maintain all corporate records. This makes business records easily retrievable by:
  • All City of Vaughan departments
  • Municipal Property Assessment Corporation (MPAC)
  • Alectra Utilities
  • Vaughan Public Library Board
This process promotes operational efficiency and the principles of open government, public accountability and enhanced government transparency. Records management does not provide services directly to the public.

Elements of records management

The elements of records management at the City of Vaughan include:
  • Active and inactive records management, control and protection
  • Controlled vocabularies and taxonomies
  • Development of strategies, mandates, policies, operational practices and standards to support the records management process
  • Electronic document management system
  • Forms management and control
  • Inventory of electronic records and paper records
  • Metadata collection
  • Micrographic and image management
  • Monitoring and auditing
  • Records analysis and appraisal
  • Records management training program – policies, procedures and best practices
  • Records classification system
  • Records disposition
  • Regulatory and legal compliance – Records Retention By-law (PDF) and schedules

The Way We Were – Image of the Month 

“Flour and Feed Always on Hand”: The Wallace Brothers General Store, ca. 1900

Dominion of Destiny Pageant, 1953 
Established in 1867, the Wallace Brothers General Store and Dominion Exchange was one of the earliest county stores to exist in Woodbridge. Located at the southeast corner of Pine (Woodbridge Avenue) and Wallace Streets, this General Store was built by Nathaniel Wallace for his two sons, Thomas Frazier and Nathaniel Clarke. Over the years, the General Store progressed to sell mainly grocery items, until the business moved in 1947. The original building is still located at 167 Woodbridge Avenue today, and is now home to Henderson’s Woodbridge Medical Pharmacy. 
 

 Contact Information

 

Office of the City Clerk - Archives

Phone: 905-832-2281 ext. 8793

Email: clerks@vaughan.ca

Location:
Vaughan City Hall, Level 000
2141 Major Mackenzie Dr.
Vaughan, ON L6A 1T1
 

 Related Links

 
  • Archeion
  • Collection of the Month
  • Donations
  • Educational resources
  • Finding aids
  • Functions of the City of Vaughan Archives
  • History and archives
  • News and events
  • Records management
  • Research services
  • Virtual exhibits
 

 Additional Resources

 
  • Records Retention By-law (PDF)
Page Content 2

© 2017 City of Vaughan. All Rights Reserved.
  • MEDIA CENTRE
  • CONTACT US
  • SITE MAP
  • PRIVACY STATEMENT AND TERMS OF USE
  • SUPPORT