Use the drop down arrow below to navigate through our site
What groups can be considered for CSO status?In order to be considered for CSO status, an Organization must be a not for profit community organization run by an elected and volunteer board of directors whose prime purpose is to provide recreation, cultural, leisure or community services to the residents of Vaughan. Additional application requirements are listed in Section 4 of the Community Service Organization (CSO) Policy.
CSO Category Descriptions Minor Children and Youth CSO Groups Groups that exclusively consist of members 19 year of age or under. Heritage Village Fairs Groups that organize events or services intended to foster community spirit or promote the heritage of Vaughan. Older Adults (Seniors Groups) Groups that exclusively consist of members 65 years of age or older. (Note: These groups are governed by the City’s Older Adult Club Policy) Social Service Organizations Non-profit groups that support or provide socially important services to residents of Vaughan. General Organizations providing cultural or charitable services or programs, or special interest groups. Schools Public and catholic schools, colleges, and universities (Note: these groups receive automatic approval, and do not include private schools) Ratepayers Organizations formed by a group of residents in a defined area that come together to address issues affecting its neighbourhood. (Note: These groups are governed by the City’s Ratepayers Policy) Religious Groups Organizations that provide religious services or programs to Vaughan residents. Adult CSO Groups
CSO Category Descriptions
Minor Children and Youth CSO Groups
Groups that exclusively consist of members 19 year of age or under.
Heritage Village Fairs
Groups that organize events or services intended to foster community spirit or promote the heritage of Vaughan.
Older Adults (Seniors Groups)
Groups that exclusively consist of members 65 years of age or older. (Note: These groups are governed by the City’s Older Adult Club Policy)
Social Service Organizations
Non-profit groups that support or provide socially important services to residents of Vaughan.
General
Organizations providing cultural or charitable services or programs, or special interest groups.
Schools
Public and catholic schools, colleges, and universities (Note: these groups receive automatic approval, and do not include private schools)
Ratepayers
Organizations formed by a group of residents in a defined area that come together to address issues affecting its neighbourhood. (Note: These groups are governed by the City’s Ratepayers Policy)
Religious Groups
Organizations that provide religious services or programs to Vaughan residents.
Adult CSO Groups
.
How is priority for facilities determined between CSO Groups?Facility Rental Contracts are granted in a fair and equitable manner based on the priority schedule as defined in the Facility Allocation Policy, in accordance with the Council-Approved User Fee Policy rates.
What is the eligibility criteria to become a CSO?In order to be eligible as a CSO, groups must:
What is the application process for applying for CSO status?a. Interested groups must fill in and sign the application form ensuring that all information is submitted. Incomplete applications will not be processed. See section entitled Application Requirements.b. Submit information to City of Vaughan, Dept of Recreation Services. Please allow up to 8 weeks for processing:
i. by e-mail: RecCSD@vaughan.ca ii. by mail or in person: City of Vaughan, Recreation Services, 3rd Floor 2141 Major Mackenzie Drive Vaughan, Ontario L6A 1T1
i. by e-mail: RecCSD@vaughan.ca
ii. by mail or in person:
City of Vaughan, Recreation Services, 3rd Floor
2141 Major Mackenzie Drive
Vaughan, Ontario
L6A 1T1
In the event a group will not be utilizing a permitted facility (“no show”), and where this is known in advance, the permit holder is required to complete the Permitted non-use reporting form and submit this to the City at least 2 weeks in advance of the expected date of no show.In the event a group is not able to utilize a permitted facility (“no show”), but where this is due to an extenuating immediate circumstance (i.e., sickness or inclement weather), the permit holder is required to complete the Permitted non-use reporting form and submit this to the City within 24 hours following the date of no show.
What is the priority order for facility allocations?Facility Rental Contracts will be granted in a fair and equitable manner based on the following priority schedule and in accordance with the User Fee Policy rates:
Priority #1: City – for the purposes of conducting City of Vaughan programs and business - no charge appliesPriority #2:1. Children & Youth CSO (CSO rate is charged)2. Heritage Village Fairs (CSO rate is charged; Fairs & Festivals Support Program may apply)3. Older Adult Clubs (Operating procedures for older adult clubs fees apply)4. Social Service Organizations (CSO rate is charged)5. CSO (CSO rate is charged)6. Adult CSO (resident rate is charged; exception for meetings were CSO rates apply)7. Emerging CSO (CSO rate is charged)Priority #3: Residents (resident rate is charged; resident rate is also charged to CSO groups for requests outside of their approved category)Priority #4: Commercial Groups (commercial rate is charged)Priority #5: Non-Residents (non-resident rate is charged)
What are the deadlines for requesting a seasonal facility permit?Deadline dates for seasonal requests are established annually by the Recreation Services Department and may be different for each facility type. Requests received by the deadline dates are allocated according to the priority schedule and general principles as described above. Further information can be found in Section 5 of the Facility Allocation Policy.
What is the process for requesting a seasonal facility permit?New users must contact the Recreation Services Department to be placed on a mailing list or can apply using the request form available on-line on the City’s website. Users must submit request forms for the following year indicating organizational profile, facility types, first and second choices of dates and times being requested (including tournaments). All request forms must be signed and dated in order to be processed. E-mailed requests must be submitted through the organizations main contact holder’s e-mail address.Further information can be found in Section 3 of the Facility Allocation Policy.
Is it possible to sublet or transfer permits to another user or group?Subletting of any facility is strictly prohibited. The Recreation Services Department will issue a formal written alert to at least one Executive Member asking that the practice be stopped immediately and excess times be given back to the City. A second incident will result in the cancellation of the rental contract.