Sign In
Normal Size Large Size Largest Size Switch Contrast Accessibility
City of Vaughan
Welcome to the City of Vaughan
Official Website.

QUICKMENU

Use the drop down arrow below to navigate through our site

Search
Advanced Search
  • Print Friendly Icon

Home > Services > Recreation Services > Facility Rentals
​Picture of Pierre Berton Heritage Centre
Safety is our top priority. The City of Vaughan continues to follow all provincial regulations and public health measures regarding COVID-19 safety, and will adjust programming accordingly. Click here for other updates and requirements. For more information, visit the City’s COVID-19 webpage at vaughan.ca/COVID19.
Page Content
Facility Rentals

Planning a party, meeting, sporting event or function?
There are a​ wide variety of City-owned facilities in your local community available to rent for all occasions; from gymnasiums to pools, meeting rooms to heritage homes, and arenas to a theatre. There is something for everyone. Got a special request? We'll do our best to help make your special occasion a success.

Hosting a playdate or party with us is a piece of cake! Parents, let us take some of the party-planning stress off your plate by helping plan your child’s next special occasion at Vaughan community centres! For more information, visit vaughan.ca/partytime.

Vaughan Studios & Event Space – a new, 19,000 square foot recreation venue with a rooftop terrace is now available for rent for private functions! Located in the heart of the emerging downtown core, the third level space features a 3,350 square foot studio with a skyfold partition and gallery that exits to a rooftop terrace. The studio and gallery can accommodate approximately 200 and include a stage, video screen and sound system, making it ideal for corporate events, private parties, art shows and receptions. For rental inquiries, please email VSES@vaughan.ca.

Maple Bowling Alley – Host a bowling party! Our 4-lane, 5-pin bowling alley located in the basement of Maple Community Centre is available for private party rentals on Friday evenings and weekends.

Refer to Facility Rentals for a complete list of facilities and permitting details. View facility availability online, or call 905.832.8500 for more information. For City Playhouse Theatre rental inquiries, please call 905.303.2000 or email PlayhouseRentals@vaughan.ca.


Rental Fee Schedule

Community Service Organization (CSO)
This is a City-approved, Vaughan-based, not-for-profit community organization run by an elected and volunteer board of directors whose prime purpose is to provide recreation, community or leisure services to the residents of Vaughan. Groups must be comprised of 75% residents except in the case of minor sports groups (aged 19 and under) that must be comprised of 90% house league residents. The application requirements, terms and conditions and eligibility criteria are defined in the Community Service Organization (CSO) Policy.
 
Community Service Organizations
Community Service Organization (CSO) Application

CSO Policy Frequently Asked Questions

CSO Frequently Asked Questions

What groups can be considered for CSO status?
In order to be considered for CSO status, an Organization must be a not for profit community organization run by an elected and volunteer board of directors whose prime purpose is to provide recreation, cultural, leisure or community services to the residents of Vaughan. Additional application requirements are listed in Section 4 of the Community Service Organization (CSO) Policy.

CSO Category Descriptions

Minor Children and Youth CSO Groups

Groups that exclusively consist of members 19 year of age or under.

Heritage Village Fairs

Groups that organize events or services intended to foster community spirit or promote the heritage of Vaughan.

Older Adults (Seniors Groups)

Groups that exclusively consist of members 65 years of age or older. (Note: These groups are governed by the City’s Older Adult Club Policy)

Social Service Organizations

Non-profit groups that support or provide socially important services to residents of Vaughan.

General

Organizations providing cultural or charitable services or programs, or special interest groups.

Schools

Public and catholic schools, colleges, and universities (Note: these groups receive automatic approval, and do not include private schools)

Ratepayers

Organizations formed by a group of residents in a defined area that come together to address issues affecting its neighbourhood. (Note: These groups are governed by the City’s Ratepayers Policy)

Religious Groups

Organizations that provide religious services or programs to Vaughan residents.

Adult CSO Groups

.

How is priority for facilities determined between CSO Groups?
Facility Rental Contracts are granted in a fair and equitable manner based on the priority schedule as defined in the Facility Allocation Policy, in accordance with the Council-Approved User Fee Policy rates.

What is the eligibility criteria to become a CSO?
In order to be eligible as a CSO, groups must:

  • Have a membership open to all City of Vaughan residents that does not exclude participation on the ground of race, religion or political affiliation and abide by the Human Rights Code;
  • Have a minimum of 75% residents except minor sports groups (aged 19 and under) must be comprised of 90% house-league residents;
  • Be a not-for-profit, volunteer based and run by an elected and volunteer board of directors; and,
  • Demonstrate they exist for the exclusive benefit of Vaughan residents, and to enhance existing services. 
Given that new groups have the potential of reducing the number of hours available to existing users, new user groups will only be considered in cases where a program provides a service to previously underserviced segments of the population or where a new program is being introduced that is not available through existing organizations. When a new group is approved that requires facility time, the City will work with all users of the facility to pursue a change based on the principles of the FAP.

Groups applying for CSO status intending to offer a similar or duplicate service to an existing one will not be approved if the existing group is not in agreement and can meet the overall demand for the service.

What is the application process for applying for CSO status?
a. Interested groups must fill in and sign the application form ensuring that all information is submitted. Incomplete applications will not be processed. See section entitled Application Requirements.
b. Submit information to City of Vaughan, Dept of Recreation Services. Please allow up to 8 weeks for processing:

i.  by e-mail:  RecCSD@vaughan.ca

ii. by mail or in person:

City of Vaughan, Recreation Services, 3rd Floor

2141 Major Mackenzie Drive

Vaughan, Ontario

L6A 1T1

What if my Organization does not meet all of the Application Requirements but, I am interested in becoming a City of Vaughan Community Service Organization?
The City seeks to promote the development of new groups that provide unique services that meet an unmet need for Vaughan residents. To support the development of these groups, the City may provide Emerging Group CSO status to groups that may not meet all of the eligibility criteria outlined in Section 5. Additional information on this categorization can be found in Section 6 of the Community Service Organization (CSO) Policy.
NOTE: New user groups will only be considered in cases where a program provides a service to previously underserviced segments of the population or where a new program is being introduced that is not available through existing organizations.


Facility Allocation Policy
The City of Vaughan, Recreation Services department promotes and recognizes that municipal parks, recreation, heritage and other facilities are integral to healthy communities and intended to be used by the public. The City encourages community members to use municipal facilities that enhances community enjoyment, involvement, health and wellness. The Department encourages these active living, social and other activities that enhance the well being, health and quality of life to residents and acknowledges that use of City owned facilities directly aid in facilitating these activities. Facilities are allocated utilizing the Facility Allocation Policy.

In the event a group will not be utilizing a permitted facility (“no show”), and where this is known in advance, the permit holder is required to complete the Permitted non-use reporting form and submit this to the City at least 2 weeks in advance of the expected date of no show.
In the event a group is not able to utilize a permitted facility (“no show”), but where this is due to an extenuating immediate circumstance (i.e., sickness or inclement weather), the permit holder is required to complete the Permitted non-use reporting form and submit this to the City within 24 hours following the date of no show.

 
Facility Request Forms
Artificial Field Request: Pre-Season
Artificial Field Request: Seasonal
Artificial Field Request: Post-Season
Facility Request: Summer
Additional Facility Request: Summer
Facility Request: Summer Parks & Picnic Areas
Facility Request: Fairs & Festivals Services-in-Kind Equipment
Membership/Team Player List
Facility Request: Fall, Winter, Spring

Facility Allocation Policy Frequently Asked Questions

Facility Allocation Policy Frequently Asked Questions

What is the priority order for facility allocations?
Facility Rental Contracts will be granted in a fair and equitable manner based on the following priority schedule and in accordance with the User Fee Policy rates:

Priority #1:
City – for the purposes of conducting City of Vaughan programs and business - no charge applies
Priority #2:
1. Children & Youth CSO (CSO rate is charged)
2. Heritage Village Fairs (CSO rate is charged; Fairs & Festivals Support Program may apply)
3. Older Adult Clubs (Operating procedures for older adult clubs fees apply)
4. Social Service Organizations (CSO rate is charged)
5. CSO (CSO rate is charged)
6. Adult CSO (resident rate is charged; exception for meetings were CSO rates apply)
7. Emerging CSO (CSO rate is charged)
Priority #3:
Residents (resident rate is charged; resident rate is also charged to CSO groups for requests outside of their approved category)
Priority #4:
Commercial Groups (commercial rate is charged)
Priority #5:
Non-Residents (non-resident rate is charged)

What are the deadlines for requesting a seasonal facility permit?
Deadline dates for seasonal requests are established annually by the Recreation Services Department and may be different for each facility type. Requests received by the deadline dates are allocated according to the priority schedule and general principles as described above. Further information can be found in Section 5 of the Facility Allocation Policy.

What is the process for requesting a seasonal facility permit?
New users must contact the Recreation Services Department to be placed on a mailing list or can apply using the request form available on-line on the City’s website. Users must submit request forms for the following year indicating organizational profile, facility types, first and second choices of dates and times being requested (including tournaments). All request forms must be signed and dated in order to be processed. E-mailed requests must be submitted through the organizations main contact holder’s e-mail address.
Further information can be found in Section 3 of the Facility Allocation Policy.

Is it possible to sublet or transfer permits to another user or group?
Subletting of any facility is strictly prohibited. The Recreation Services Department will issue a formal written alert to at least one Executive Member asking that the practice be stopped immediately and excess times be given back to the City. A second incident will result in the cancellation of the rental contract.



Fairs & Festivals Support Program
Vaughan is a City of choice that promotes diversity, innovation and opportunity for all citizens, fostering a vibrant community life that is inclusive, progressive, environmentally responsible and sustainable. It is recognized that this vision can be achieved through various initiatives such as community-based heritage, village fairs and festivals. The City will continue to support and encourage these events planned by volunteer groups that assist in enriching and preserving its diverse community.
 
The purpose of the Fairs & Festivals Support Program is to demonstrate Vaughan's support for these types of events by establishing criteria that will enable qualifying groups to receive further assistance.
 
Fairs & Festivals Support Program Application
Playdates & Parties Hooray, let's play!
Winter recreation programs
Additional Resources

  • Code of Conduct
  • Safe Community Centres Policy
  • Rental Contract Conditions & Regulations
  • Standard Certificate of Insurance
Related Links

  • Electrical Safety Authority
  • Security | York Regional Police
  • Special Occasion Permit | Enforcement Services
  • York Region Health Services Department
Page Content 2
Contact Information

Recreation Services
 
Phone: 905-832-2281

Email: RecCSD@vaughan.ca
 
Location:
City Hall, Level 300
2141 Major Mackenzie Drive
Vaughan, ON  L6A 1T1
 
Follow us!
Recreation Vaughan Facebook Recreation Vaughan Instargram Recreation Vaughan YouTube

Subscribe to our eNewsletter

City of Vaughan silhouette
© 2023 City of Vaughan. All Rights Reserved.​​
  • NEWSROOM
  • CONTACT US
  • SITE MAP
  • PRIVACY STATEMENT AND TERMS OF USE
  • SUPPORT
  • ACCESSIBILITY
Accessible formats or communication supports are available upon request.